Farm Management Plan

By Farming & Regional Victorian Team

FARM MANAGEMENT PLANS

This information sheet has been prepared to be used as a general guide for hobby farmers, new farmers, landowners who wish to seek to prepare a Farm Management Plan where they seek to get permits for dwelling, projects, grants, or financial assistance from the Department.

The purpose of the information sheet is to provide guidelines for landowners as to the purpose and content of a farm management plan, to assist in the preparation of any permit or development applications that may be required.

WHAT IS A FARM MANAGEMENT PLAN?

A farm management plan is a complete plan which shows what the property is like now, what you intend to do with it, how and when you intend to do things, and what the likely financial return will be.

It should describe the layout of the property, the physical characteristics of the land in terms of soil type, slope, conditions of rivers or streams, and other physical features including dams, wood lots, scattered trees, fences, and any physical improvements proposed.

The plan should also describe the current and intended use of the land as a farm. The plan should also indicate the site, size, and scope of any proposed developments. It should also give an indication as to the reason the proposed developments are thought to be necessary.

THE PURPOSE OF THE FARM MANAGEMENT PLAN

The Farm Management Plan is required by the Local Authority to assist the Planning Officers to make a judgment as to whether, if the intended development is carried out, the enterprise will meet Council’s planning guidelines.

These guidelines include planning, environmental, land use, zoning, cultural heritage, infrastructure, and community considerations.

Local authorities and departments are committed to maintaining agricultural land for agricultural purposes and to ensuring that inappropriate developments on agricultural land do not occur.

Activity on the land which would diminish the aesthetic value of the land, or which would have a negative effect and make it difficult for neighboring landowners to carry out their own legal and permitted uses of the land, could also be considered inappropriate land use.

The Farm Management Plan should demonstrate to Council what the landowner intends to do and also encourage the landowner to think more clearly about what is intended.

THE FARM MANAGEMENT PLAN IS A ROAD MAP FOR THE LANDOWNER.

The plan is required by Council to ensure that the Municipality maintains the ambiance of the countryside, and that non-intended uses are avoided, but the plan is also a road map for the landowner.

Landowners who develop a comprehensive farm management plan are then able to go ahead with the development in a positive way and avoid unnecessary work or expenditure.

A comprehensive farm management plan can help landowners avoid the pitfalls that can trap the unaware when taking on a new venture.

WHAT SHOULD A FARM MANAGEMENT PLAN INCLUDE?

The Farm Management Plan should include a thorough description of all of the land that makes up the farm.

It should describe:

The soil Type -is it red, grey, or black? Is it sandy, loam, or chocolate?
Pasture species and condition.
Internal fencing is both current and intended.
Water storage and sources of water.
The method of supplying water to livestock.
Areas of trees and remnant vegetation from which livestock will be excluded.
Any soil damage or existing erosion.
The availability of power and other services.
Both current and intended access to and through the property.
A description of the state of the property with regard to vermin and noxious weeds.
The intended use of the site.
A description of proposed buildings and other improvements.
A description of the intended farming enterprises.

COUNCIL MAY ALSO REQUIRE INFORMATION ON:

The current physical condition and the present use of all adjoining land. In describing the physical condition of the land, the criteria set out above should be used.

As part of the Farm ManagementPlan, Council will consider whether the intended use of the site meets the general Municipal requirements for future development.

In considering this, it is essential that the plan describe the enterprises to be run in some detail. It would be useful if the plan demonstrates that the intended enterprises are currently run elsewhere nearby.

Where this is not the case, the plan will need to demonstrate from research conducted, that the soil type, water availability, and climate will be suitable for the intended use.

ECONOMIC OUTCOMES OF THE PROPOSED USE

It is not an absolute requirement to be able to demonstrate that a farm will be profitable. However, it is important to be able to demonstrate that the land will be used productively and that it will give an economic return both for the investment which is made and for the annual expenditure

In order to demonstrate the economic outcome, it is necessary to show the total value of the investment on the intended enterprise and to demonstrate annual costs and returns. It is important that these costs and returns are realistic.

MANAGEMENT OF THE PROPERTY

The Farm Management Plan needs to demonstrate how, and by whom the property will be managed. It should demonstrate the current level of expertise and or knowledge of the manager and other people involved. Where the expertise or knowledge to carry out the tasks is insufficient, the plan should outline the actions, which will be taken in order to address that deficiency.

ENVIRONMENTAL OUTCOMES OF THE PROPOSED LAND USE

It is important that landowners consider the environmental outcomes of the proposed land use. In particular, the plan should address the removal and or minimization of any vermin and noxious weeds.

The plan should also address any off-site effects of the intended land use, for instance, nutrition loss, smell, noise, and other environmental aspects, which may be important in some specific sites. On some sites, there could be rare species of plants or animals which Council and the community generally believe should be afforded some level of protection.

TIME FRAMES

It is important that the Farm Management Plan sets out the intended timing of any proposed development and the order of the proposed development so that a judgment can be made as to the state of the general appearance of the property during development.

IS A HOUSE REQUIRED?

If, as part of the farm management plan, you intend to build a house, there needs to be a justification in the plan as to why that house would be necessary. It is not automatically the case that a farmer must live on the land that is being farmed, and it is a requirement of the plan to build your case as to why you require a dwelling. It is also necessary for individuals to provide real evidence to show that the property in question will be able to be developed, and then will be sustainable in the long term. It is also necessary to demonstrate that the proposed rural enterprise is compatible with existing land use and will not have a detrimental impact on adjoining properties.

HOW TO DEVELOP YOUR PLAN

There are a lot of people who can help you with your plan.

A neighbor with a well-laid-out, tidy property will understand the balance of decisions surrounding soil, water, fencing, and shelter.

An Agronomist can provide you with specific advice on soils and pastures, weeds, and vermin. The Department of Primary Industry(DPI), Rural Suppliers, and private consultants all employ agronomists.

The above information is based on general advice and information, to understand expectations and framework only local councils can advise about this. If you need expert advice, we recommend appointing Farm Planners (DPI and Private). Farm Planners advice from the overall layout of the farm, advice on water supply, the positions of dams, tree plantation, vegetation protection and other most important information which are required in the plan to include and demonstrate.

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CHECKLIST – Move-in and out cleaning

By Asset and Property Management Department

It is always a stressful time when moving in or out of the property. There are lots of things to manage so this transition can be smooth and without any stress. Our intention is to undertake a FINAL INSPECTION to prepare an EXIT CONDITION REPORT based on the ENTRY CONDITION REPORT of your rental property as soon as possible after you hand your keys in at our office.

It is better to WALK through the PROPERTY on the DAY when you are HANDING OVER the KEYS… schedule a meeting for the day with one of the Property Managers. You will need to ensure that the items on the CHECKLIST listed below have been given due attention to make it presentable:

General:

Carpet steam cleaning to be carried out by a professional contractor - a receipt will be required Hire machines are not acceptable; Highly recommend MUST be booked for the day before you handover the key;
Pest control for fleas is required when a dog or cat has been kept or permitted on the premises;
Clean all windows, doors, sliding doors, window tracks, fly screens, and security screens;
Vacuum all sliding door tracks and wipe;
Sweep and mop all floors, removing marks;
Clean light fittings, remove all cobwebs (remove light fittings and wipe out dead bugs);
Clean marks off walls and light switches;
Wipe down and remove all dust from skirting boards;
All curtains and blinds to be taken down and cleaned;
Window & window sills to be cleaned inside and out;
Clean all ceiling fans (is applicable);
Please turn off the main power switch in the electrical meter box;

Kitchen

Inside and outside all cupboards and doors
Inside, outside, and around the stove, grill, and oven
Inside, outside and behind refrigerator and dishwasher
Exhaust fans and filter
Sink, especially drain holes
Rangehood and filter (filter can be removed and cleaned)

Bathroom

All floors, mirrors, windows, and window tracks
Inside and outside all cupboards
Toilet, bath, glass screens, and sink
Grouting to be free of all soap, residue, and mildew
Clean inside built-in wardrobes and mirrored doors (wipe over scuff marks)
Clean all ceiling exhaust fans in bathrooms & toilets

Laundry Area

Inside, outside and behind the washing machine, rinse out the filter.
Inside, outside and behind the dryer, remove lint.
Clean laundry tub (inside the bottom cupboard of the tub)
Clean ceiling exhaust fans.

Alfresco or Outdoor pergola or Veranda

Sweep and mop, clean railings, and any perplex glass.
Remove all cobwebs.

Garage or Sheds

Sweep out and remove any oil residue from the concrete.
Remove all cobwebs.
Empty any bins and remove all rubbish (put the bin out if it is full).
Close garage door.

Front and back yards

Lawns and gardens to be mowed, gardens weeded and left tidy.
No rubbish is to be left on the property.

If furnished

Make sure that all items are in original rooms as per inventory and have been cleaned.

ADDRESS UPDATE: Who needs to know about your current address?

When you move to your new home there will be a number of people and organizations you will need to notify.

The following CHECKLIST includes some of the most common; we suggest you use it as a basis for creating your own personalized list to make a smooth TRANSITION.

Personal

Family, Friends, and Relatives
Government Agencies (VicRoads, Taxation Office & Electoral Commission)
Employer
Medical (doctor, Medicare, insurance)
School/university
Clubs and associations
Finance (accountants, banks, credit cards, and superannuation)
Insurance (contents, health, building, motor vehicle, special items)
Department stores (accounts, store cards)
Utility Connections (Electricity, Water, Gas, and Telephone)
News or Travel agency

The Day when you hand over the keys

Do a final walk-through with this checklist to ensure your property is in the correct handover state to avoid any tenancy disputes with your rental bond.
Your carpets should be professionally cleaned by today;
External areas returned to the same condition as the beginning of the lease;
Bins emptied or placed out on collection point securely;
Organize your keys and remote controls for all locks are ready to be returned;

Date of disconnection:

Make sure Electric and Water connections must be scheduled for disconnection for the next day of vacation date so Estate Agent can ensure all electricity’ equipment are in working order, and you take picture of meter readings;

Mail/Letter Diversion: consider the letter and mail diversion options at the local post office or online to divert for at least 2months so you won’t miss any important communication.

Final Inspection

By Admin Team

Final Inspection or Pre-settlement inspection checklist

As settlement approaches both seller and purchaser excite and start the preparation. Seller prepares the property to hand over on settlement and purchaser plan to takeover. To avoid any nasty or unexpected surprises, it is highly recommended to schedule the pre-settlement inspection which is usually 1- 4 days before settlement happening.

We also know it as the final inspection, this step is a crucial one – especially if someone has been living in your new home since you signed the contract of sale, as this makes it more likely that the home won’t be in the same condition as when you bought it, which it’s required to be.

Should you go to the FINAL INSPECTION or Pre-Settlement Inspection?

Honestly, we highly recommend scheduling the final inspection to avoid any nasty surprises or any blame game on each other (seller and purchaser). The reasons you should conduct a final inspection include:

To ensure furnishings and appliances haven’t been removed from the premises. The most common items that are often removed from the premises are appliances like dishwashers, microwaves and telephones. Often light bulbs are removed and batteries are taken out of remote controls. That’s why it’s important to not only check that the fixtures and appliances are still in or on the property, but also that they are in working order.

To ensure nothing is left behind from the previous owner like old furniture or rubbish. You also don’t want them to have forgotten anything precious to them.

Make sure everything is in working order. Items can break down from the date of purchase to settlement. It’s important to have these items fixed before moving in.

Damage to the property can occur when the vendors move out of the property. Walls can be damaged or floors can be scratched. A little bit of wear and tear is to be expected, however, if there is major damage that was not visible when the house was first inspected, or after the building inspection, take photos of the damage and give these to your solicitor.

Your solicitor may be able to negotiate a reduction in the house price or get the vendors to fix the damage. This is why a final inspection is so important. If the damage had been found after settlement, the cost to repair would be from your wallet and that’s not fair to you.

When to inspect?

Each state has different laws regarding pre-settlement inspections. Some, like Victoria, stipulate that buyers are entitled to inspect the property at any reasonable time during the week before settlement.

Before settlement, call the selling estate agent to book a Final Inspection usually 2-4 days before. By this time usually vendor vacate the property and is mostly ready in the handover state.

It’s best to do it several days before settlement, too, so that the vendor has time to make any necessary repairs.

Who should inspect the property?

You should conduct the final settlement inspection yourself with your family and real estate agent even invite the seller so notes can be taken or any minor thing can be discussed to avoid any issue.

What to inspect or your checklist?

Your primary checklist should include but not be limited to:

Rooms, Floor and all area
lights and electronics
plumbing
water heaters
air conditioners, evaporative cooling and heaters system
door handles and locks
Kitchen appliances like Stove, Oven, Cooktop or dishwasher
Bathroom – Shower or tiles etc
Laundry / Toilet / Sinks
curtains and blinds
windows and glass
pool and spa filters
check for pests
smoke alarms/letterbox / doorbell
light fixtures including pendants
landscaping features (properly maintained)
garage door (check that works + remote)
rubbish bins (check that present and in good condition)
any items that may have been governed as part of the sale including display furniture.

You should check that the property is in good condition, that all rubbish has been removed from the site, and that any special contract conditions have been met.

If the property is in a worse condition than when you exchanged contracts – for example if there’s a new hole in the wall, broken window or burst water pipe – you can ask the vendor to make repairs accordingly and MUST report to your Conveyancer and Estate Agent to protect your interest.

Apart from that, you should ensure the property is clean and tidy… MOSTLY, the seller needs to do professional cleaning (Steam Cleaning throughout) and that all special conditions included in the contract of sale have been met.

You should also bring the contract of sale with you so that you can make sure the property contains all the items the vendor agreed to leave (inclusions) and is free from all the items the vendor agreed to take away (exclusions).

What should you do if you find a problem?

If you find something is broken or in a worse condition than it was during the first inspection, the purchaser MUST raise it with their legal representative immediately.

They will try to negotiate it as a special condition on the contract, which means the vendor must fix it before settlement or equivalent compensation amount MUST be withheld until that issue is fixed or if it cannot be fixed before settlement then the sale price can be reduced to cover the cost of repairs.

#FirstHomeBuyer #Vendor #Purchaser #PropertyForSale

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